Dear Colleagues,
We are very much looking forward to welcoming you this Sunday/Monday for the 21st Budapest Process Senior Officials meeting on 9-10 December 2013 at Conrad Hotel in Istanbul, Turkey. Before you begin your travels to Istanbul we would like to share with you the final agenda, the updated logistical information sheet (attached), the Russian translation of the Multi-Annual Strategy Paper and clarify a few logistical matters:
Visa information
· For those of you who you who need visa at the airport in Turkey, please be informed that Turkey has introduced a online visa system: https://www.evisa.gov.tr/en. So, in order to pass through quickly through immigration in Istanbul, would advise you to submit your online application, pint out the visa and bring it with you to Istanbul.
Further logistical details
· For those of you arriving already until Sunday afternoon – the Budapest Process will host its traditional welcome reception on the eve of the conference. The reception will take place on 8 December 2013 at Conrad Hotel Istanbul – Junior Ballroom at 20:00
· Official lunch on 9 December will be held in Monet Restaurant at 13:00. The meeting will start at 14:00 at the Junior Ballroom
· Dinner on 9 December will be at Rumeli Hisari Iskele Restaurant (Yahya Kemal Caddesi 1, Rumeli Hisari, Istanbul) – seafood restaurant with a breathtaking view over the Bosphorus. Transportation to the venue will be organized, meeting in the lobby of the hotel at 19:15.
Airport Transfers
As mentioned in the logistical information sheet, airport transfers will be organized by the Secretariat.
For Arrival:
· The drivers will be waiting in the arrival hall with a board BUDAPEST PROCESS. Please take a good look around to make sure you see your driver. In case your flight was delayed and your arrival time has changed or you cannot find your airport transfer, please call the following number: 0090212 517 00 13 and request for airport transfer as participant of Budapest Process/ICMPD. This is a 24h hotline and is aware of teh details and the participants of this meeting.
For Departure:
· Transfers will be organised 3 hours before your flight from your hotel. The drivers will be waiting for you at the reception of the hotel. In case you will not see your driver, please ask at the reception for drivers from the TTG Travel Company. The departure list will be distributed on Monday, so that you can familiarise with your departure time. In case you would like to leave earlier / later to the airport please let us (Aynura or Isabelle) know in advance.
For those participants whose travel arrangements have been supported by the Secretariat (ICMPD), please make sure of the following:
· PLEASE keep your original boarding passes with you. Please submit to us the boarding passes from your trip to Istanbul at the meeting and keep your return boarding passes. Please scan and send them to us once you’ve returned home again.
· For those of you who need visa – we will reimburse you at the meeting for these costs. Please bring the invoice from the visa costs with you.
· Costs can only be reimbursed upon receipt of the original invoice and original boarding passes!
In case you encounter any difficulties on your way to the meeting, please to not hesitate to call us:
Ms. Brandstaetter Aynura: 0043 650 3736272 or 0043 69914202948
Ms. Isabelle Wolfsgruber: 0043 699 10070660 or 0043 69914202949
Ms. Cecilia Lundstroem Carniel: 0043 699 1420 29 39
Ms. Sedef Dearing: 0043 699 14202952
All of the above and attached information will also be available upon login on the website www.budapestprocess.org under Participants: Documents & News.
Wishing you safe travels and looking forward to seeing you in Istanbul!
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Уважаемые Коллеги,
Мы хотели бы поделиться с вами обновленной информацией по предстоящей встречи Старших Должностных Лиц Будапештского Процесса, которая состоится 9-10 Декабря с.г. в Стамбуле. И прояснить некоторые материально-технические вопросы:
Некоторые детали предстоящей встречи:
8 декабря для прибывших в Стамбул участников в Conrad Hotel Istanbulв 20:00 состоится официальный прием Будапештского Процесса в Junior Ballroom , указательные знаки будут стоять в лобби отеля.
· Официальный обед 9 декабря начнется в 13:00 в ресторане Monet, сама встреча начнется в 14:00 в Junior Ballroom
- Официальный Ужин 9 декабря пройдет в ресторанеRumeli Hisari Iskele (Yahya Kemal Caddesi 1, Rumeli Hisari, Istanbul) – ресторан расположен на берегу пролива с восхитительным видом на Босфор, транспорт в ресторан будет организован, сбор в холле отеля в 19:15
Трансфер из Аэропорта
Водителя с табличкой Budapest Process или с вашим именем будут встречать вас в зале прибытий аэропорта. Если вы не найдете водителя или у вас задержится рейс или водителя не будет на месте просим Вас позвонить по данному номеру и указать ваше место расположение, оператор немедленно вышлет вам машину: 0090212 517 00 13 // 7-7 24/24
В случае если Секретариат Будапештского Процесса оплачивает ваши билеты, просим:
· Сохранить ваши посадочные билеты и передать их Айнуре или Изабел сразу по прилету в Стамбул
· Сохранить чек при оплате за визу и так же передать его в Секретариат (только при получению чека мы сможем вернуть вам деньги за визу).
Обновленная повестка дня так же прилагается к данному письму.
В случае если у вас возникнут трудности при перелете, просим звонить нам:
Ms. Isabelle Wolfsgruber: 0043 699 10070660
Ms. Ainura Brandstaetter: 0043 650 3736272
Ms. Cecilia Lundstroem Carniel: 0043 699 1420 29 39
Ms. Sedef Dearing: 0043 699 14202952
Счастливого пути и до встречи в Стамбуле!
С уважением,
Сесилия, Седеф, Изабел и Айнура
